BY LAWS

TABLE OF CONTENTS
BY-LAWS of SANGAMON COUNTY BAR ASSOCIATION

Section 1. NAME Section 6. OFFICERS
(a)
Officers
Section 2. PURPOSE
(b)
Term of Office
(c)
Election of Officers
Section 3. MEMBERSHIP
(d)
President
(a)
Regular
(e)
Vice President
(b)
Honorary
(f)
Secretary
(g)
Treasurer
Section 4. MEETINGS OF THE MEMBERSHIP
(a)
Annual Meeting Section 7. COMMITTEES
(b)
Special Meetings
(c)
Place Section 8. DUES
(d)
Notice
(a)
Annual Dues
(e)
Quorum
(b)
Default
(f)
Voting
(c)
Suspension
(g)
Proxies
(d)
Termination of Membership
(h)
Conduct of Meetings
(e)
Reinstatement
Section 5. BOARD OF DIRECTORS Section 9. AMENDMENT
(a)
General Powers
(b)
Number and Tenure Section 10. CONSTRUCTION
(c)
Appointment and Term of Office
(d)
Special Transitional Rule Section 11. EFFECT
(e)
Regular Meetings
(f)
Special Meetings Section 12. YOUNG LAWYERS SECTION
(g)
Notice
(h)
Quorum
(i)
Attendance Requirement
(j)
Conduct of Meeting

BY-LAWS of SANGAMON COUNTY BAR ASSOCIATION
Section 1. NAME
The name of this Association shall be “Sangamon County Bar Association.”
Section 2. PURPOSE
The purpose and object of this Association is to cultivate jurisprudence, to promote reform in the law, to facilitate the administration of justice, to elevate the standard of integrity, honor and courtesy in the legal profession, to encourage a thorough and liberal legal education, and to cultivate and cherish a spirit of camaraderie among the members thereof.
Section 3. MEMBERSHIP
The membership of the Association shall consist of Regular and Honorary members.
(a)
Regular: Any person licensed to practice law by the Supreme Court of Illinois, who resides or practices law in Sangamon County, and pays his or her dues as hereinafter set forth, shall be a Regular member of the Association.
(b)
Honorary: Any person licensed to practice law in any state of the United States may be elected to Honorary membership by a majority vote of the members of the Board of Directors or a majority vote at any regular or special meeting of the members of the Association. All members who have reached the age of 75 years or have been engaged in the practice of law for 50 years shall be Honorary members.
Section 4. MEETINGS OF THE MEMBERSHIP
(a)
Annual Meeting: An annual meeting of the membership shall be held in November of each year, upon notice given to all members by the Secretary for the purpose of electing Directors and officers and for the transaction of such other business as may come before the meeting.
(b) Special Meetings: Special meetings may be held at such time as the President or a majority of the Board of Directors may direct, or upon the filing of a petition with the Secretary signed by not less than ten voting members requesting a special meeting for a particular purpose.
(c) Place: Meetings shall be held at such place as the President may direct in Sangamon County, Illinois.
(d) Notice: Notice stating the time and place of meetings shall be given by mail to the membership posted by U.S. Mail at least ten days in advance of any annual meeting and at least one day in advance of any special meeting.
(e) Quorum: Twenty members of the Association shall constitute a quorum for the transaction of business at any meeting of the Association. If a quorum is not present at any meeting of members, a majority of the members present may adjourn the meeting from time to time without further notice.
(f) Voting: Regular and Honorary members in good standing of the Association shall be eligible to vote at any meeting of the Association. All members may participate in functions and activities of the Association.
(g) Proxies: Any member may vote at any meeting of the Association in person or by written proxy, except at the annual meeting and no proxy may be exercised by any person unless he or she be a voting member of the Association.
(h) Conduct of Meetings: Unless otherwise specified, the current volume of Robert’s Rules of Order shall govern the conduct of all meetings of the Association.
Section 5. BOARD OF DIRECTORS
(a) General Powers: The Board of Directors shall have general supervision and control of the affairs of the Association and shall serve without compensation. The Board of Directors shall at each regular meeting receive and take action upon a report by the President of his or her management and conduct of the affairs and business of the Association. It shall establish any special or general policies for the Association to be carried out by the President.
(b) Number and Tenure: The number of directors shall be nineteen (19) and shall be comprised of the seven (7) elected officers, to-wit, President, Vice-President, Second Vice-President, Secretary, Treasurer, the immediate Past President and the President of the Young Lawyers Section, who shall serve as Directors for their one-year term of office; and twelve (12) members, who shall be appointed to serve for staggered two-year terms in accordance with these By-Laws.
(c) Appointment and Term of Office: Prior to the date of the annual meeting, the Executive Committee shall submit to the Board of Directors nominations for members to fill vacancies on the Board for terms expiring at the annual meeting, as well as any other vacancies on the Board. The members of the Board shall vote on such nominees who will begin their term of office at the annual meeting. In no event shall a member serve on the Board of Directors for more than ten (10) consecutive years.
(d) Special Transitional Rule: In order to provide for an orderly transition to a larger Board of Directors, and establish staggered director terms, Director appointments made during the first year of transition, which will begin on November 9, 1995 and end at the annual meeting in November, 1996 shall be made as follows: Six of the newly appointed Directors shall be appointed for special one-year terms ending immediately upon conclusion of the November, 1996 annual meeting, and the remaining six newly appointed Directors shall be appointed to regular two-year terms. All twelve of the initially appointed Directors shall be nominated by the Board of Directors serving immediately prior to the November, 1995 annual meeting and confirmed by the Executive Committee serving immediately after the November, 1995 Annual Meeting.
(e) Regular Meetings: The Board of Directors shall meet monthly at such time and place as may be designated by the Board, except that any one or more monthly meetings may be eliminated by majority vote of the Directors present at any regular meeting of the Board. At such meetings, voting cannot be by proxy.
(f) Special Meetings: Special meetings of the Board of Directors may be called by or at the request of the President, or by order of the Board of Directors, or by the Secretary upon written request of not less than five members of the Board. The person or persons authorized to call special meetings of the Board shall specify the location for the meeting in Sangamon County. At such meetings, voting cannot be by proxy.
(g) Notice: Notice of any special meeting shall be given to each Director at least one day in advance of any special meeting. Notice may be waived in writing if executed by the person or persons entitled to notice either before or after the time of the meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, unless such Director appears expressly to object to the calling of the meeting. The business to be transacted at, and the purpose of any special meeting shall be specified in the notice or waiver of notice of such meeting.
(h) Quorum: A majority of the Board of Directors currently serving shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a majority of the Directors are present at said meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice.
(i) Attendance Requirement: Directors serving by appointment (as opposed to election) missing two (2) consecutive regularly scheduled meetings without good cause shown shall be removed by the Board at the next regularly scheduled meeting and the vacancy shall be filled by the Board.
(j) Conduct of Meetings: Unless otherwise specified, the current volume of Robert’s Rules of Order shall govern the conduct of all meetings of the Board of Directors.
Section 6. OFFICERS
(a) Officers: The officers of the Association shall be a President, Vice-President, Second VicePresident, Secretary and Treasurer. Such five (5) elected officers, the immediate Past President of the Association and the President of the Young Lawyers section shall constitute the Executive Committee of the Association. The Board of Directors may appoint such Assistant Secretaries and Assistant Treasurers as it may from time to time see fit.
(b) Term of Office: Officers shall hold office from the annual meeting at which they are elected, or when appointed, until the next annual meeting or until their successors are duly elected or appointed and qualify.
(c) Election of Officers:
(1) Nomination to the offices of Second VicePresident and Secretary and Treasurer of the Association shall be made at a meeting not more than 60 or less than 30 days preceding the annual meeting. If an office is not contested by the nomination of a rival candidate or candidates, the candidate nominated shall be declared elected thereto. If contested, the nomination so made shall be recorded by the Secretary and reported to the President who shall in turn direct the preparation of a ballot listing the nominees to such offices and shall then in turn direct such ballot to be transmitted to all regular members by mail posted twenty (20) days prior to such annual meeting for voting a secret ballot thereon. Ballots, to be eligible for counting, shall be returned to the Secretary of the Association at least three (3) days prior to the annual meeting. The President shall appoint tellers of election to canvass the ballots and report the results to him or her prior to the annual meeting. The report of the tellers of election shall be given at the annual meeting and the candidate receiving a plurality of votes cast for the contested office shall be declared elected thereto. Nominations from the floor at the annual meeting shall not be permitted.
(2) The elected Second Vice-President shall automatically assume the office of VicePresident upon completion of his or her term as Director, and the elected Vice-President shall automatically assume the office of President upon completion of his or her term as Vice-President. A Secretary and a Treasurer shall be elected each term, but the office holders of each such office shall not automatically ascend to another office upon completion of his or her respective term.
(3) Any person appointed to fill a vacancy in accordance with Subsection (e) shall notautomatically assume another office upon completion of his or her appointed term. Rather, the remaining elected officers, with the exception of the Secretary and the Treasurer, shall be elevated, in order, to the offices above them, and the membership shall nominate the requisite number of members necessary to fill the Board of Directors in the same manner as set forth in paragraph (a) of this Section. Nominations made in accordance with this paragraph shall be for a specific office.
(d) President: The President shall preside at all meetings of the Association and of the Board of Directors. The President shall be the chief executive officer of the Association. The President shall conduct and manage the affairs and business of the Association, and shall perform and carry out any special or general policies of the Association, as directed by the Board of Directors. The President shall appoint all chairpersons of committees, and subject to the advice of the respective chairpersons shall appoint all members of committees of the Association. The President shall serve as ex officio member of all committees.
(e) Vice-President/Second Vice-President: In the temporary absence or disability, or at the direction of the President, the Vice-President and the Second Vice-President, in their order, shall temporarily assume all the powers and perform all the duties of the President. In the event of permanent disability or if a vacancy occurs in the office of the President, the VicePresident shall perform the duties of the President as President Pro Tem without vacating his or her own office. In the event of permanent disability or if a vacancy occurs in the office of the Vice-President or the Second Vice-President, the office shall be filled by the Board of Directors for the unexpired term of the office; provided, however, any regular members appointed VicePresident shall not automatically succeed to the office of President, and at the conclusion of the unexpired term of the office of Vice-President Elect, the office of President shall be filled by election by the voting members in accordance with Section 6 (c) of these By-Laws.
(f) Secretary: The Secretary shall keep a record of the proceedings of the Association and of the Board of Directors, and be custodian of all records of the Association.
(g) Treasurer: The Treasurer shall receive and receipt for all funds due to the Association and pay all obligations of the Association only by check on the Association bank account. Annually the Treasurer shall submit a report of the financial condition of the Association to the Board of Directors and a summary thereof shall be reported upon at the annual meeting. The Treasurer shall prepare such other reports as the Board of Directors shall from time to time direct.
 

Section 7. COMMITTEES

The President with the advice of the Board of Directors shall appoint chairpersons and members of such committees as the Board may from time to time create. Members of the committees shall serve until the next annual meeting of the members and until the member’s successor is appointed, unless the committee shall be sooner terminated, or such member removed from such committee. Committee chairpersons shall report at least quarterly on the activity of their committees to the President.
Section 8. DUES
(a) Annual Dues: The amount of dues payable to the Association by the members shall be set from time to time by a majority vote of the members present at a meeting called for said purpose. The current dues shall remain the same until changed by such vote.
(b) Default: Any member who shall fail to pay dues within thirty days after the date on which such installment is payable or who shall fail to pay any other charges within thirty days or on March 1, whichever is later or who shall fail to pay any other charges within thirty days after the date on which he or she is billed therefore shall thereupon be in default.
(c) Suspension: Any member who shall fail to pay any dues or other charges thirty days after he or she shall be in default for nonpayment of such dues or charges shall be automatically suspended from membership in the Association. Upon suspension for any cause a member shall lose his or her good standing in the Association, shall not serve as a member of any committee, shall not use the facilities of the Association and shall have none of the privileges of membership.
(d) Termination of Membership: When any member shall have failed to pay any dues or other charges within thirty days after he shall have been suspended for nonpayment thereof, his membership shall thereupon terminate and his or her name be dropped from the roll of members of the Association.
(e) Reinstatement: A member suspended for nonpayment of dues or other charges shall be reinstated upon paying such dues or other charges in default within two months from the date of suspension. Upon reinstatement all privileges of the Association shall be restored to such member. Dues for the period in which suspension occurs shall not abate by reason by the suspension of membership.
Section 9. AMENDMENT
These By-Laws may be altered, amended or repealed at any annual meeting by a two-thirds vote of the members present in person or by proxy, provided those present constitute a quorum. A copy of the proposed amendment shall be included in the notice of the meeting in which the amendment will be heard.
Section 10. CONSTRUCTION
The Board of Directors shall decide all questions concerning the construction or interpretation of theseBy-Laws.
Section 11. EFFECT
These By-Laws shall take effect on the date of their adoption by the Association, and shall supersede all preceding By-Laws of the Association.
Section 12. YOUNG LAWYERS SECTION
There shall be created within the Sangamon County Bar Association a Young Lawyers Section composed of those members of the Association who are under 37 years of age. The Young Lawyers Section shall elect their own officers and adopt separate By-Laws but voting membership therein shall be restricted to members of the Sangamon County Bar Association.
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Adopted by a vote of the membershipat the annual meeting, November 1988;

Amended per vote
of membership

at annual meeting, November 1995.